I’ve gotten a few questions about how I use tags and notebooks in Evernote. Now, while I think one of the cool things about Evernote is that you can set it up however makes the most sense to you personally, I realize it helps to see how other people do it, if only to rule out what doesn’t make sense for you. So in that spirit, here’s the system I’ve developed so far.
My primary notebook is creatively named Default, and that’s where all of my notes start out and most of them end up. All but two of my other notebooks (Dish Network for day job stuff and Images for notes consisting entirely of pictures) are named for various writing projects, including a notebook for JeffKirvin.net. As you can see from the item counts, if you factor out the work and image notebooks, none of the project-oriented notebooks come anywhere near the size of the main notebook. They are handy, though, for quickly seeing everything related to a specific project in one place.
Tags are harder to keep organized. I have only six top level tags, and could probably get rid of two of them if I tried. But out of those, I really only use the first two (and their subtags): !GTD and !Reference. They’re prefaced with exclamation points so they sort automatically to the top.
The !GTD tag itself is never actually used at all. But it contains all my GTD contexts, as well as another tag, !Vision, for more Covey-style planning, goals, roles and values stuff.
For the vast majority of stuff in my Evernote database, each note will have either one or more @ tags representing the context in which I need to address the note contents, or it will be tagged simply with !Reference. I used to use a lot of keyword tags, but over time found I couldn’t keep them standardized well enough and that Evernote’s built in content search was more than sufficient to pull up notes I might have forgotten otherwise.
The only other tag worth mentioning is Bookmarks, which is where I put stuff that formerly would have gone into Delicious or Foxmarks (now Xmarks, or so I hear). Though honestly I’ve gotten so accustomed to typing whatever I’m looking for into the search bar on my browser that I hardly use bookmarks at all anymore. Starting to see a pattern here?